4 questions to evaluate when choosing your EDI provider.

Whether you are a supplier, distributor or merchant, the choice of your EDI service provider is key. Indeed, working with the right partner can make a difference and allow you to significantly improve your processes and achieve substantial savings.

Here are 4 criteria to evaluate when selecting your EDI service provider:

1. Does the EDI provider know your business?

Your EDI supplier must be able to understand your business processes and provide you with quick and consistent solutions that are consistent with your sector specificities and business challenges.
He must be able to audit, analyse and understand the different components of your business.
The business experience of your service provider will guarantee you operational and pragmatic solutions, at all phases of your project and in case of problems.

2. Your EDI service provider must be an expert in their field.

In addition to knowing your business specificities, your EDI service provider must  obviously master technologies and their integration into information systems.

The certification of the service provider by standard-setting organisations is, in particular, a guarantee of quality and reliability. Also validate with your supplier that he or she knows your ERP and the main solutions that make up your company’s IS.

The ability of your EDI solution to track the development and evolution of your company is an essential criterion. Also, challenge your EDI provider on the scalability of the solution it offers and its long-term support.
By relying on an experienced EDI supplier, who works with many companies in different sectors, you are assured of relevant advice and real added value for your operations.

3. Offer a wide range of services

Whatever the size of your company, the objective or the scope of your EDI project, your EDI service provider must not only offer you an adapted and efficient solution, but also offer you the support services essential to the successful operation of your EDI system.

Make sure that your EDI provider can support you from project scoping to maintenance of the installed system. Accurately evaluate the proposed service commitments to ensure that they meet your needs and the requirements of your business.

4. What are the customer references of your EDI service provider?

When you want to invest in an EDI system, you want to be sure to choose the right resource for your company. You must have easy access to professional references.

In order to validate the level of customer service, technical and business expertise and the ability of your EDI supplier to support you in the implementation of your project, do not hesitate to ask him for his customer references and business cases.

On the basis of these references, you will be able to understand the provider’s project approach, its ability to audit your needs and deploy your project and make the most of your IDE.

By evaluating the business expertise, technical skills and IS knowledge of your future service provider, you ensure that you receive tailor-made support and sound advice to ensure the success and performance of your EDI project.
The associated service offer is also a key criterion that will ensure you a continuous EDI operation over the long term.

For more than 30 years, ICD International has provided its customers with validated and approved EDI solutions for a wide range of industries. ICD International’s solutions have been approved by the main standardization organizations (EDI Optique, EDI PUB, GALIA, GS1, ODETTE, VDA, ANSI).

 

AIFE (Agency for Financial Information of the State) speaks to us!

Since January 1, 2012, the State is obliged to receive all invoices from its suppliers electronically. To meet this need, the portal Chorus Invoices has been set up.

Since 1 January 2017, any public entity (state, local authority, national public institution) is, in turn, obliged to issue and receive all invoices electronically. AIFE has developed a shared solution: Chorus Pro, a unique and free point of entry to meet these needs.

As of July 2016, Chorus Pro has made it possible to secure the implementation of the obligation for all players by 2017. It takes into account the organizational diversity of public entities.

The dematerialized billers sent to the State, local authorities and their respective public institutions will follow the following mandatory progressive schedule:

2017: Large companies and public persons
2018: Mid-size enterprises
2019: Small and Medium Enterprises
2020: Micro-enterprises

If you are in one of these cases, CHORUS Pro will become one of your primary concerns.

In this regard to properly address your project there are some key questions you need to ask yourself.

In the paragraphs below we will answer the questions that you must have in order to better approach in a simple way the transition to CHORUS Pro.

Whatever your size or activity, the questions below are for you:


1 – Understanding how CHORUS Pro works

In fact CHORUS Pro is not WHO! But what .

CHORUS Pro is the system that the State has set up to exchange all the commercial documents with you. Today only the bill is impacted. This simplification of the invoice processing will reduce the costs related to the invoice. We talk about dematerialization of invoices.

The dematerialisation of invoices is a vector of mutual gains, for the State as well as for its suppliers. It allows the reduction of costs for the company (printing and mailing) and the elimination of manipulations of paper documents. It also leads to a reduction in processing times, and therefore delays in payment, and the guarantee of delivering invoices to the State. The portal “Chorus invoices” also allows state suppliers to track the progress of the processing of their invoices, at any time and free of charge.

It is necessary to understand how the CHORUS Pro platform works and to choose how to access it. Remember to ask yourself about:

the different access modes and their functionalities;
the technical prerequisites to be mastered;
the specific vocabulary used in the solution.

This phase is essential as it will condition your understanding of the platform and help you decide which deposit mode to choose.


2. What invoice filing format should I use?

This choice is already defined without you knowing it because it depends on criteria which constitutes your company:

Volume invoices
Number of your customers and suppliers
Size of your company

These three main criteria will tell you which theoretical mode of deposit you must choose. Then comes the capacity and human resources that you can allocate to this new task. These other parameters will lead you to choose between the following modes:

ENTERING THE PORTAL: This mode has the advantage of having no internal development to perform, so no changes to your organization or information system. However, each invoice must be entered manually. This mode remains effective for government suppliers with a small annual invoice volume of less than 100 invoices per year

DEPOSIT OF INVOICE ON PORTAL IN PDF FORMAT: This mode makes it possible to have a minimum of development as to the transformation PDF of the only invoices which will be deposited quite easily on the PORTAL in FREE access. It is suitable for companies with between 101 and 10,000 invoices a year.

DATA PROCESSING EDI (EDI): This mode will address the largest volume is over 1000 invoices in the year and will be virtually mandatory because the other modes can not support volumes on the one hand and On the other hand, you may spend hours or whole days doing invoice entry or sending PDFs to the portal. Your information system will be automatically connected to that of AIFE which will make transparent the sending of invoices, secure and fast.

3. How do you tame EDI?

Now that you have found your way of sending invoices and you have realized that you have to go through the EDI stage, you now have to size up your project as much as possible.

For this you need a TODO list that will serve as a railway of your future EDI project

This task list or requirement statement must be done in a serious and orderly manner to avoid future process errors and incompatibilities between your system and AIFE.

The key of 3I will be your advisor for the expression of need:
REGISTRATION ON CHORUS Pro

Register on the portal of Chorus Pro
Opt for a deposit mode. Do not forget to download flow examples, XSD schema or XSL style sheets.

INTEGRATION OF YOUR DATA AND GOOD INFORMATION

Gather business services within your organization to streamline data that will be emitted such as mandatory data, business rules in your billing, naming, compression or duplicate invoices in your systems.
Validate catalogs, directories, product codes. It is also an opportunity to have all your product data checked since they must correspond exactly to what CHORUS Pro expects. In this case, invoices will not be invoiced. processed.
As a reminder, the identity and mandatory data of your company or those of your client must be entirely accurate for the CHORUS Pro listed integration to be validated. Remember to check the following information beforehand: Sirets, EJ and SE * codes,

USER INFORMATION

All these efforts will be profitable if you focus on the training and information of the new processes in your invoice management system. The training will allow your employees to become familiar with and become efficient on the different operations accessible from the portal CHORUS Pro and the information will have to be formulated to your customers and suppliers so that it can work with according to an EDI mode.

* EJ and ES: Legal commitment number, number corresponding to the order number and the performing service. It is important to have the correct order number to avoid getting into “reject mode”.


4. Set up the IDE with an operator

EDI implies a functional internal organization, a dedicated infrastructure, a pre-established architecture. All these prerequisites have a cost of setting up and running that can dissuade many companies. Nevertheless, the EDI market presents many EDI operators who according to your needs will present you formulas adapted to your entry in EDI. He will guide you best for a connection to the portal CHORUS Pro.

Beyond the implementation that may seem complex, CHORUS Pro is your best ally for billing with the state. Transparency and simplification of all this implementation can be brought by an operator who will be able to evolve with you according to your rhythm, as well from an operational point of view, functional but also in a conduct of the change of internal process.

ICD can answer all your questions. A team of experts is at your disposal to carry out with you your expression of need until the connection with CHORUS Pro

Sepsa-peugeot-citroen-logovelnord is the second plant of PSA Peugeot – Citroën to benefit from Corail, a move that implies a vast overhaul of its upstream logistics IT systems. This new tool hinges on three main objectives  :

  • Aim at a global integration of supply chains
  • Promote the deployment of the lean
  • Adapt to new logistic frameworks, with an international focus

The synchronous supply of parts consists in delivering them according to their passing order on the production line. The parts are delivered right on time, only when needed, hence limiting the need for storage and associated costs.

leader in the development of “Just in Sequence” solutions, ICDSC adapted its Syflux software, to respond to new requirements from PSA Peugeot Citroën. After a 3 weeks duplicate life phase, the Ostrevent’s company becomes the first successfully started synchronous supplier.

Aurore Guernalec, head of Change Management and Partner Relations at PSA Peugeot_Citroën, comments on this deployment :

« 08 last December, the Ostrevent’s company, was the first synchronous supplier to receive message from CORAIL . This deployment was a success in so far as the supply of parts was ensured without any disruption.

All this was made possible by the expertise and responsiveness of ICDSC. They were able to take into account our needs and responded with great professionalism.

ICDSC is a true partner of PSA Peugeot Citroën. We have developed quality relationships throughout the project.”

We are ready to deploy Corail on other plants of the PSA Peugeot Citroën group and already started this process on the Trnava site.

French software editor and a major player in the EDI solutions for over 25 years, ICD International signed a technology partnership with ITESOFT, software provider of a complete line of solutions dedicated to capturing, automatically processing, and managing all documents flowing into companies.DemaTrust solution developed by ICD International allows the collection, treatment and legal archiving of EDI and signed PDF invoices and now full-text OCR technology from iTESOFT company.

This partnership allows us to offer a complete multi-channel capture solution of suppliers’ electronic invoices, allowing companies to integrate automatically 100% of their suppliers’ invoices, in all formats ranging from traditional paper sources to electronic formats.

Our commitment: a platform dematerialization withoutinterconnection fees!

On 26 September in ParisICDSC as specialized operator in the electronic invoice met around GS1 France to officially sign theInteroperability billing solutions Charter. Reaffirm free trade this charter aims to when electronic invoice passes through two different operators.

It results from the will of GS1 member companies, publishers and operators of electronic invoices solutionsto create optimal deployment controlled, serene and as fast as possible toelectronic invoice conditions.

Our goal is to give our customers access to the electronic invoice to a large number of companiesso that they can enjoy its benefits.

The Charter was signed by 25 operators dematerialization.

We hope that this signing brings new momentum to the deployment of electronic invoicing andthanks again for this initiative GS1 France.